Executive Assistant to Directors

Posted over 1 year ago
Location Marlborough, Wiltshire Job Type Full Time - Permanent
Salary £30000 - £40000 per annum Sector Admin/Secretarial

Executive Assistant to Directors

Salary £30,000-£40,000

To provide effective and proactive EA and general administrative support to the Managing Director, Editorial Director and Publishing Director. Being resourceful and highly organised is imperative to ensure processes work effectively and in a timely manner. This list is not totally inclusive and the person will be expected to complete tasks reasonably requested by their Line Manager.

General Support

  • Provide administrative services including diary management, booking meetings, planning events, correspondence and prioritising emails
  • Work closely with the Directors and Senior Management Team through regular correspondence, arrange meetings and prepare briefing materials where required
  • Ensure all correspondence and relevant materials are produced in a timely and accurate manner
  • Coordinate departmental reports and documentation in preparation for quarterly Board meetings and other meetings with outside partners
  • Coordinate, attend and take minutes as and when required for relevant key meetings - these can be both internal and external meetings
  • Conduct research and/or analysis as outlined by the Directors
  • Produce reports as and when required
  • Ensure action points from meetings are followed up on behalf of the Directors when requested
  • Create PowerPoint presentations for use in internal and external meetings, conferences, and other internal and customer-facing events
  • Manage expenses and purchases
  • Prepare and run weekly and monthly reports from CRM

Prep Trips and Travel

Support with preparation for trips and meetings with external parties, including:

  • Organise travel itineraries and booking travel logistics
  • Background research to prepare for meetings and visits when required
  • Draft communications and meeting requests
  • Prepare presentations and paperwork for meetings and attend