Freedom of Information Manager is urgently required to help build an information management process which enables accurate, secure and effective control of information.
This is your chance to be part of a huge goverment project within the rail indusrty
- To analyse current processes for recording, storing and managing company information.
- To liaise with senior stakeholders to understand business requirements
- To lead on the establishment of records management systems to ensure information is managed accurately and financial, legal and administrative requirements and regulations are complied with.
- To co-ordinate and support the preparation of information for publication in compliance with the Freedom of Information Act 2000 and related statutory requirements
- To support the delivery of public affairs and stakeholder engagement strategies, consistent with the wider corporate affairs programme, including supporting colleagues in arranging and undertaking engagement activities and providing appropriate briefing materials.
- Evaluate existing records management systems and produce internal briefing and reports to ensure accurate understanding of current processes
- Develop systems and processes to ensure accurate recording and storage of information that is fit for publication
- Build and maintain relationships and flows of information across the organisation to support the delivery of obligations under the Freedom of Information Act
- Support the internal reporting process by providing reports on correspondence in order to facilitate the delivery of the public affairs and stakeholder engagement strategies
- Deliver regular internal training workshops as and when required, in order to ensure broad understanding across the organisation of records management and the publication of information.
- It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.
- Respond to updates in guidance and legislation, ensuring the client meets requirements through updating policy and procedures in relation to FOI Act and EIR.
- Communications skills, particularly written communication
- Stakeholder management, influencing and negotiation skills, with the ability to adapt to different audiences and deal with difficult customers/stakeholders
- Analytical skills, including the ability to collate, interpret and present information in a coherent and meaningful way
- Project Management and planning skills, with the ability to work to specified timescales
- Ability to handle confidential information sensitively and discretely
- Ability to produce results to tight deadlines
- Political awareness and understanding
- Knowledge information management systems and processes
- Knowledge of Project Management techniques
- Knowledge of the FOI Act (2000) and EIR (2004)
- Knowledge of corporate communications, community engagement, internal communications, social media, PR and media relations
- Understanding of requirements for the publication of information
- Understanding of customer relationship management (CRM) databases
- Knowledge of Microsoft Office programmes, especially Excel